FR ENAR

User Manual Finance module Version 1.0 · Stable

Manual Movements & history

The Accounts journal tracks every transaction in the treasury: its origin (sale, purchase, salary, AGIO…), its direction (payment received +, payment made −), its amount, its date and its matching status.

Operation types

Possible origins

Dot states

Direction (+ / −)

Overview

Every financial transaction in the company generates a journal line linked to an account. Entries are created automatically by business documents (an invoice payment received, a supplier payment, a salary…) or manually via a movement (deposit, withdrawal, transfer). The journal is fully traceable: every line refers back to its source document.

Business goal

Track the history of all incoming and outgoing money
Identify the origin of each transaction
Prepare the bank reconciliation
Export the journal (PDF / Excel)

Target audience

Treasurer — monitors flows daily
Accounting — reconciles and controls
Audit / control — checks traceability

Where do the entries come from?

The journal consolidates flows from Payments received (sales) and Payments (purchases), salaries, fleet expenses (fuel, oil changes, maintenance) and manual movements entered from the accounts overview.

Access and navigation

Left-hand side menu: Finance → Accounts journal. (Or via the magnifying glass on a row of the accounts overview, filtered on the chosen account.)

Swifto ERP — Finance menu

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Global dashboard

Sales

Purchases

Financials

Finance dashboard

Account status

Movements

bank slips

AGIOs

Settings

Deliverers

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The transaction journal opens on the right after the click.

Accounts journal

The journal lists the transactions, their account, their label, their origin, the operation's direction, the date and the amount. The status dot in the first column indicates the matching status (green / orange / grey). The month filters and the Search refine the display.

Finance › Accounts journal

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Financials

Account status

Movements

bank slips

Settings

0 Mr Amine ABDELKEFI

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Company movements

JanuaryFebruaryMarchAprilMayJune

Account⇅	Label⇅	Origin⇅	Operation⇅	Date⇅	Amount⇅
BIAT — Current account	Payment received FC SY000451	Sales invoice	Received (+)	08/05/2026	9,200.000^TND
Attijari Bank — Account No. 2	Payment FA-2026-117	Purchase invoice	Paid (−)	07/05/2026	12,480.000^TND
BIAT — Current account	Cash register → bank transfer	Other	Deposit (+)	06/05/2026	15,000.000^TND
Main cash register	Salaries May 2026	Salary	Paid (−)	05/05/2026	38,600.000^TND
Attijari Bank — Account No. 2	AGIO & Q2 account maintenance fees	AGIO	Paid (−)	03/05/2026	186.500^TND

Journal columns

Column	Description
Status dot	Matching status: green (reconciled), orange (pending match), grey (cash register, outside reconciliation).
Account	Bank or cash-register account affected by the transaction.
Label	Description of the entry (document reference, reason…).
Origin	Document that generated the entry (invoice, salary, AGIO… — section 5).
Operation	Direction: Received (+), Paid (−), Deposit (+), Withdrawal (−), Transfer.
Date	Date of the transaction.
Amount	Green if the balance increases, red if it decreases.

Direction of operations

Five operation types determine the effect on the balance. The Payment received and Deposit operations increase the balance (green); Payment made and Withdrawal decrease it (red); Transfer acts on two accounts.

Operation	Effect on balance	Example
Payment received (+)	Increases the balance	Settlement of a customer invoice
Payment made (−)	Decreases the balance	Payment to a supplier, salary, AGIO
Deposit (+)	Increases the balance (receiving account)	Bank deposit, cash contribution
Withdrawal (−)	Decreases the balance (source account)	Cash withdrawal
Transfer	Debits one account, credits the other	Cash register → bank transfer

A Transfer takes the form of two journal lines: a Withdrawal on the source account side and a Deposit on the destination account side.

Movement origins

Each transaction is linked to its source document, which makes the journal fully traceable. Swifto distinguishes 15 origins (plus Other):

Sales delivery note Sales invoice Purchase delivery note Purchase invoice Expense report Fuel Oil change Maintenance Salary Bonus AGIO Factoring Advance Monthly declaration Staff & payroll declaration

Filtering the journal by origin (via Search) quickly isolates, for example, all the AGIO for the quarter or all the salaries for the month.

Enter a manual movement

From the accounts overview, the Movement button opens the entry window. Choose the type (deposit, withdrawal, transfer), the account(s), the amount and the date.

A Transfer between accounts in different currencies requires entering the amount in each currency (amount withdrawn on the source side, amount credited on the destination side).

Filters & search

Filter by month

The month tabs (January → December) restrict the journal to the chosen period.

Advanced search

Filters by account, currency and period (start date → end date).

PDF export

Outputs the filtered journal to PDF (internal statement).

Excel export

Exports the rows for analysis or offline reconciliation.

Matching & detail

The button in the toolbar lets you match the selected bank movements (reconciliation). The magnifying glass on each row opens the transaction detail and its source document.

Green

Movement identified on the bank statement (reconciled).

Orange

Bank movement not yet matched (pending).

Grey

Cash-register account — not subject to reconciliation.

Matching is detailed in Settlements & reconciliations; upcoming items due appear in the payment schedules.

Lifecycle (workflow)

flowchart LR
  A([Business document
Invoice · Salary · AGIO]):::s --> B[Payment received / Payment made]:::p
  M([Manual movement
Deposit · Withdrawal · Transfer]):::s --> J
  B --> J[Journal line]:::p
  J --> SO[(Account balance
updated)]:::st
  J -.->|bank statement| R([Matched / reconciled]):::ok
  classDef p fill:#ECFDF5,stroke:#16A34A,color:#065F46;
  classDef s fill:#F5F3FF,stroke:#8B5CF6,color:#5B21B6;
  classDef st fill:#FEF3C7,stroke:#F59E0B,color:#92400E;
  classDef ok fill:#D1FAE5,stroke:#10B981,color:#065F46;
  classDef ko fill:#FEE2E2,stroke:#EF4444,color:#991B1B;

Business rules

Automatic balance — every payment received credits, every payment made debits the account; the real balance is recalculated in real time.

Transfer = double entry — a transfer generates a withdrawal on the source account and a deposit on the destination account.

Matching reserved for bank accounts — cash-register lines (grey dot) are excluded from reconciliation.

Traceability — every movement remains linked to its source document. Cancel the source document rather than editing the journal directly, so as not to desynchronize the balances.

Roles & permissions

Action	Treasurer	Accountant	Sales rep	Admin
View the journal	✅	✅	✅	✅
Enter a manual movement	✅	✅	—	✅
Match (reconciliation)	✅	✅	—	✅
Export (PDF / Excel)	✅	✅	✅	✅
Delete an entry	—	—	—	✅

Indicative matrix — depends on the profiles defined in your company.

FAQ & Tips

A transaction does not appear in the journal?

Check the active month filter and the Search (account / currency / period). The source document must also have been validated to generate the entry.

How do I move money from the cash register to the bank?

Movement button → Transfer type: source account (Withdrawal) = cash register, destination account (Deposit) = bank, then the amount.

Tip — enter AGIO regularly

Record AGIO and bank fees as soon as you receive the statement: the real balance stays accurate and the account discrepancy minimal.

Swifto ERP · Finance module · User Manual v1.0

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