Manual Denominations
Denominations are the list of notes and coins for a currency. They are used for the cash float count, closing (Z report) and change at the point of sale.
Overview
Denominations describe the physical cash in circulation for a given currency: every note and every coin is listed there with its value. This list feeds three key uses at the counter: the cash float count at opening, closing and its Z report, and change during sales at the point of sale.
Business goal
- List the notes and coins of a currency
- Make the cash float count more reliable
- Facilitate closing and the Z report
- Assist with change at the POS
Target audience
- Administrator — defines denominations per currency
- Cashiers — count the drawer by denomination
- Accounting — reconciles the Z reports
Position in the cycle
Denominations are used during register sessions: at the opening count (cash float) and at closing (Z report).
Access and navigation
Denominations are managed from the Cash registers → Denominations menu. The list displays the notes and coins per currency, with their type, value and status (active / inactive).
The reference currency is shared with the rest of the application — see the Currencies module.
Notes & coins
Each denomination has a type (Note or Coin) and a value. Here is a complete example for the Tunisian dinar (TND) — reminder: 1 dinar = 1,000 millimes.
| Type | Value | Detail |
|---|---|---|
| Note | 50 DT | Largest common denomination. |
| Note | 20 DT | Common note. |
| Note | 10 DT | Common note. |
| Note | 5 DT | Smallest note. |
| Coin | 1 DT | = 1,000 millimes. |
| Coin | 500 mill. | Half a dinar. |
| Coin | 200 mill. | Coin. |
| Coin | 100 mill. | Coin. |
| Coin | 50 mill. | Small coin. |
| Coin | 20 mill. | Small coin. |
| Coin | 10 mill. | Smallest denomination. |
This list is an example. Adapt the denominations to the notes and coins actually in circulation in your currency.
Manage denominations
You can create, edit and activate / deactivate a denomination for a given currency. Creation is done via a simple form: currency, type, value and active status.
New denomination
Create
Add a note or a coin to the currency.
Edit
Correct the type or value of a denomination.
Activate / deactivate
Remove a denomination from circulation without deleting it.
Using the register
When counting, the cashier enters the quantity of each denomination present in the drawer; the total is calculated automatically. This count by denomination makes the cash float more reliable at opening and the Z report at closing.
Automatic total
The cashier doesn't add anything up: the drawer total is derived from the quantity entered for each denomination, which reduces counting errors.
Synchronization
Denominations are sent to the POS application to be available for counting and giving change. Any update (new denomination, corrected value, activation / deactivation) takes effect at the next synchronization.
Sent to the POS
The list of denominations is pushed down to the mobile application.
Applied
Updates apply at the next sync.
Available at the counter
Counting and change are up to date at the register.
After adding or editing a denomination, let the register synchronize so the counter has the up-to-date list — see the Swifto POS application.
Business rules
One denomination = one currency — each note or coin is tied to a specific currency; define the denominations for each currency used.
Deactivate rather than delete — for a denomination out of circulation, deactivate it: it disappears from the count without erasing history.
Shared reference currency — the denominations' currency is the same as the rest of the application; manage it in the Currencies module.
Denominations = reliable counting — well-maintained denominations make the cash float count and the Z report automatic and error-free.
FAQ & Tips
Do I need to re-enter the denominations for each register?
No: denominations are defined at the currency level and sent to all the registers concerned upon synchronization.
A denomination no longer shows at the counter?
It is probably deactivated, or the register hasn't synchronized yet after your change.
How do I manage millimes?
Create a Coin-type denomination for each value in millimes (500, 200, 100, 50, 20, 10); the count total adds them up automatically.
Tip — keep the list up to date
Align your denominations with the notes and coins actually in circulation: drawer counting and giving change will only be faster.
Related pages · Cash registers
