Manufacturing orders
The manufacturing order (MO) describes a recipe: a produced item obtained by consuming components (raw materials and semi-finished goods) taken from a purchasing stock, and carried into a destination stock. It directly drives the stock movements type 12 (Production).
Overview
A manufacturing order gathers in a single document everything needed to produce: what is made (the produced item), where it arrives (the destination stock), with what (the list of components drawn from the purchasing stock), how much (compliant intact quantity and defective quantity), and by whom (the production manager). On save, Swifto deducts the consumed materials and credits the finished product, tracing every movement.
Business goal
- Define the recipe of a finished product
- List the consumed components and materials
- Separate the compliant quantity from scrap
- Assign a responsible for the order
Target audience
- Production manager — creates and drives the MOs
- Warehouse / logistics — materials & finished goods
- Production assistant — supports the manager
Two pages, one module
This page describes the composition of an order. For what happens in stock on save, edit and delete, see Production tracking. Module overview: Production.
Access and navigation
Left-hand side menu: Production → Manage manufacturing orders. The module also groups Locations, Layouts, Warehouses and Production cycles.
Visibility conditioned by profile
The entry only appears if your profile has the Manage manufacturing orders privilege. Otherwise, request it from your administrator.
List of orders
The page lists all the company's orders (not deleted), from newest to oldest. Each row summarizes the recipe: source purchasing stock, produced item, destination stock, intact and defective quantities, responsible. Filtering/sorting by column, plus a Search by stock.
| Label⇅ | Purchase stock⇅ | Produced Article⇅ | Destination stock⇅ | Intact Quantity⇅ | Defective Quantity⇅ | Manager⇅ | ||
|---|---|---|---|---|---|---|---|---|
| MO — Plain yogurt 500ml batch | STK-MP1 - Raw materials | ART0102 - Plain yogurt 500ml | STK-PF - Finished goods | 480.000 | 12.000 | Sami TRABELSI | ||
| MO — Crates of 6 bottles 1L | STK-MP1 - Raw materials | ART0214 - Pack 6×1L | STK-PF - Finished goods | 300.000 | 0.000 | Sami TRABELSI | ||
| MO — SMART module assembly | STK-SF - Semi-finished | 467802 - Smart Supervisor module | STK-PF - Finished goods | 50.000 | 2.000 | Ines GHARBI |
The Search button filters by stock. The toolbar also offers New and the deletion of the ticked order. Each column offers a sort (⇅ arrows).
Header: produced item & stocks
Click New. The header defines what is produced and the two stocks involved: the purchasing stock (source of the components) and the destination stock (which receives the finished product).
Header fields
| Field | Role |
|---|---|
| Label * | Readable identifier of the order, unique per company. |
| Purchasing stock * | Source location stock from which the components are taken. |
| Destination stock * | Location stock that receives the produced intact quantity. |
| Produced item * | The manufactured finished item, chosen from the Items catalog. |
| Responsible * | Production manager in charge of the order. Mandatory. |
| Assistant | Second contributor (optional) — cannot be the responsible. |
| Start / end date · Description | Schedule and free notes for the order. |
Two location stocks
The purchasing stock and the destination stock are main location stocks. They can be the same or different. See Locations and Stock levels.
Components & consumed materials
Below the header, the Manufacturing components table lists the consumed materials and semi-finished goods. For each row: the source item (taken from the purchasing stock), the required quantity and the type (raw material / semi-finished), derived automatically from the item.
| Consumed Article | Available Qty | Required Quantity | Type | |
|---|---|---|---|---|
| MP-LAIT - Whole milk (L) | 1,200.000 | 240.000 | Raw material | |
| MP-FERM - Lactic cultures (g) | 15.000 | 4.800 | Raw material | |
| SF-POT500 - 500ml pot + lid (u) | 600.000 | 492.000 | Semi-finished |
Adding a component
The + button becomes active once the purchasing stock is chosen. You select an item from the stock, you see its maximum available quantity, then you enter the Required Qty (capped at the available). The type fills in by itself based on the item.
Availability check
On save, Swifto checks that each component is available in sufficient quantity in the purchasing stock. If a material is missing, the order is refused with an Insufficient quantity message on the item concerned.
Intact & defective quantities
The order distinguishes two quantities of the manufactured product. The Intact Qty is the compliant production that enters the destination stock. The Defective Qty is the scrap, recorded for quality tracking: it does not feed stock.
Intact Qty
Compliant quantity carried to the destination stock. It is what generates the finished-product entry (type 12 movement).
Defective Qty
Manufacturing scrap. Recorded for quality traceability, it does not enter stock and creates no stock movement.
Only the Intact Qty appears at the destination stock level. Consumption, entry and the detail of each entry are described in Production tracking.
Order status & type 12 movement
In Swifto, the order is executed on save: no intermediate "pending" status. Once saved, it is active (production done) and can be viewed, edited or deleted. Each stock entry linked to an order carries the type 12 movement (Production).
| Status | Meaning |
|---|---|
| Created | Order saved: components deducted, finished product added to the destination stock. |
| Edited | Quantities/components adjusted: stock is recalculated by variance (see Tracking). |
| Deleted | Production cancelled: materials returned, finished product removed (type 13 movement). |
All the entries of an order are visible in Stock movements, identified as Production (12) — and Production cancellation (13) on return.
Business rules
Unique label & mandatory responsible — each order must have a unique label within the company, at least one component and a responsible; otherwise the save is rejected.
Dual stock impact — an order debits the components from the purchasing stock and credits the finished product's Intact Qty into the destination stock, all on save.
"Production" movement (type 12) — each component deduction and each finished-product entry generates a stock movement of type 12.
Blocking availability check — creation is refused if a component is not available in sufficient quantity in the purchasing stock: Insufficient quantity message on the offending item.
Assistant ≠ responsible — if an assistant is assigned, they must be different from the responsible. The component type (raw material / semi-finished) is derived from the item, not entered by hand.
Roles & permissions
Access to the actions depends on the profile's Manage manufacturing orders privilege (view, create, edit, delete).
| Action | Prod. manager | Warehouse | Assistant | Admin |
|---|---|---|---|---|
| View | ✅ | ✅ | ✅ | ✅ |
| Create the order | ✅ | ✅ | — | ✅ |
| Edit | ✅ | ✅ | — | ✅ |
| Delete | ✅ | — | — | ✅ |
Indicative matrix — depends on the profiles defined in your company.
FAQ & Tips
The components "+" button is greyed out?
First choose the Purchasing stock in the header: the list of available items is only loaded after this choice.
"Insufficient quantity" on save?
A component is missing from the purchasing stock. Replenish the material (purchase / receipt) or reduce the Required Qty, then try again.
Difference between Intact Qty and Defective Qty?
Only the Intact Qty enters the destination stock. The Defective Qty (scrap) serves quality tracking but does not feed stock.
And after saving?
Everything that touches stock (entry, delta modification, return, valuation) is detailed in Production tracking.
Swifto ERP · Production module · User Manual v1.0
Manufacturing orders — Production tracking · Production · Home