Manual Post-dated cheques
A post-dated cheque is a cheque received from a customer but cashable on a future date. This screen centralizes all these pending cheques, tracks their due date, groups them into deposit slips and lets you assign them to the company's bank account at the time of collection.
Overview
When a customer settles an invoice or a delivery note with a cheque due on a future date (post-dated), Swifto records the cheque but does not consider it collected immediately. The Post-dated cheques screen groups these pending cheques, highlights those whose due date is approaching or has passed, and lets you build bank deposit slips.
Business goal
- Track cheques that can be cashed later
- Anticipate approaching / overdue due dates
- Group into deposit slips
- Assign to the bank account on collection
Target audience
- Accounting / treasury — deposit the cheques
- Bank management — assigns to the right account
- Management — visibility into upcoming cash flow
Position in the cycle
The post-dated cheque results from a payment received on an invoice or delivery note with a "cheque due later" payment method. See Payments received / Advances upstream, and Delivery notes / Invoices as the originating documents.
Access and navigation
Left-hand side menu: Sales → Post-dated cheques.
List of post-dated cheques
The page displays all cheques awaiting collection. The Due date column uses a color code: normal (distant), orange (approaching), red (overdue).
| Customer⇅ | Documents⇅ | Type⇅ | Cheque no.⇅ | Received⇅ | Due date⇅ | Amount⇅ | Deposit slip | |
|---|---|---|---|---|---|---|---|---|
| SOCIÉTÉ EL MAZRAA | Invoice: SY000412 | Cheque | 4127845 | 02/05/2026 | 15/06/2026 | 12,480.000TND | BRD-031 | |
| ECAR | DN: No. 000450 | Cheque | 2098431 | 28/04/2026 | 22/06/2026 | 7,350.000TND | BRD-031 | |
| SOCIÉTÉ FONDS CLAIR | Invoice: SY000398 | Cheque | 5530172 | 10/03/2026 | 05/06/2026 | 28,900.000TND | --- |
Table columns
| Column | Description |
|---|---|
| Customer | Issuer of the cheque (code + label depending on configuration). |
| Documents | Settled document: Invoice: No. … or DN: No. …. |
| Type | Type of payment received (cheque, post-dated cheque…). |
| Cheque no. | Number shown on the cheque. |
| Received | Date the cheque was received / entered. |
| Due date | Date the cheque becomes cashable. Orange = approaching, red = overdue. |
| Amount | Value of the cheque (currency + 2/3-decimal sub-unit). |
| Deposit slip | Deposit slip number if one has been created, otherwise ---. |
Due-date color code
Cheques whose due date is approaching are shown in orange, those whose due date is overdue in red — deposit these at the bank as a priority.
Action bar
Excel
Exports the list of post-dated cheques (cash-flow tracking outside the application).
New (deposit slip)
Opens the creation of a deposit slip grouping post-dated cheques (section 6).
Search
Filters by customer, period and type (section 5).
Assign to account
Attaches the cheque to the company's bank account at the time of collection (section 7).
Search & filters
The Search button opens a panel for targeting a subset of cheques.
| Filter | Usage |
|---|---|
| Customer | Targets a specific customer (autocomplete by code or label). |
| Domain | Restricts to a business domain (multi-domain companies). |
| Start date / End date | Bounds the due-date or receipt period. |
| Consumer / Roving salesperson | Additional filters depending on the type of customer selected. |
Create a deposit slip
Click New to group several post-dated cheques into a deposit slip to be deposited at the bank. The deposit slip totals the amounts and carries a unique number.
| Customer | Cheque no. | Due date | Amount | |
|---|---|---|---|---|
| SOCIÉTÉ EL MAZRAA | 4127845 | 15/06/2026 | 12,480.000 | |
| ECAR | 2098431 | 22/06/2026 | 7,350.000 |
One deposit slip per bank
Preferably group cheques with upcoming due dates intended for the same bank account: the deposit slip reflects an actual physical deposit.
Assign to bank account
At the time of actual collection, the cheque (or the deposit slip) is assigned to a bank account of the company. A window offers the list of available accounts.
Account assignment — BRD-031
Once assigned and the due date reached, the cheque is considered collected; the amount is credited to the chosen bank account.
Due-date statuses
| Status | Meaning | Display |
|---|---|---|
| Not yet due | Due date still far off, cheque pending. | Normal text date |
| Due soon | Collection is approaching, prepare the deposit. | Orange badge |
| Overdue | The cheque should already have been cashed. | Red badge |
The due-date status is automatically recalculated relative to today's date.
Lifecycle (workflow)
flowchart LR A([Collection by post-dated
cheque]):::s --> B[Cheque pending
Not yet due]:::p B -->|due date approaching| C[Due soon]:::w C -->|due date passed| D[Overdue]:::ko B --> R[Deposit slip]:::p C --> R D --> R R -->|account assignment| E([Collected / bank]):::ok classDef p fill:#f3f1ff,stroke:#7366fe,color:#1f1c3d; classDef s fill:#F5F3FF,stroke:#8B5CF6,color:#5B21B6; classDef w fill:#FEF3C7,stroke:#F59E0B,color:#92400E; classDef ok fill:#D1FAE5,stroke:#10B981,color:#065F46; classDef ko fill:#FEE2E2,stroke:#EF4444,color:#991B1B;
Business rules
Deferred collection — a post-dated cheque is not counted as collected until its due date is reached and it is assigned to an account.
Due-date monitoring — the orange (approaching) and red (overdue) badges flag cheques to be deposited quickly to avoid cash-flow delays.
Deposit slip = actual deposit — a deposit slip groups the cheques of a physical bank deposit; it automatically totals the amounts.
Assignment required — assigning a bank account is mandatory to close out the collection of a post-dated cheque.
Roles & permissions
| Action | Sales rep | Accountant | Treasury | Admin |
|---|---|---|---|---|
| View | ✅ | ✅ | ✅ | ✅ |
| Export to Excel | ✅ | ✅ | ✅ | ✅ |
| Create a deposit slip | — | ✅ | ✅ | ✅ |
| Assign to account | — | ✅ | ✅ | ✅ |
Indicative matrix — depends on the GEncaissementChequesAntidate / GEncaissementBonLivraison privileges.
Usage scenarios
Grouped bank deposit
At the end of the fortnight, the treasurer selects all cheques due in < 30 days, creates a deposit slip BRD-032 (19,830 TND, 2 cheques) and deposits it at BIAT.
Late cheque
The cheque from SOCIÉTÉ FONDS CLAIR appears in red (overdue). The accountant deposits it immediately and assigns it to the corresponding bank account.
FAQ & Tips
What is a post-dated cheque?
A cheque received today but cashable on a future date agreed with the customer. Swifto tracks it through to its due date and its bank assignment.
Why does the Deposit slip column show "---"?
The cheque has not yet been added to a deposit slip. Create one via New and include the cheque.
Tip — plan ahead for cash flow
Regularly export the list to Excel and sort by due date to project cash inflows for the coming weeks.
