Manual Supplier statement

The supplier statement is the control screen for your purchase debt. For each supplier, it aggregates the fiscal year's purchases and shows how much you have paid, what remains due, and the advances already paid. Amounts are grouped by currency and by year.

Left-hand side menu: Purchasing → Suppliers → Statements / Advances.

At the top, summary cards total the amounts for the selected currency / year. Below, one row per supplier with its five color-coded indicators.

Table columns

Each indicator has a dedicated color, identical in the cards and the table, for immediate reading.

The Search restricts the statement to a currency and a year. Since amounts are never mixed from one currency to another, this filter is essential for reading accurate statements.

The magnifying glass at the end of the row opens a supplier's detailed statement: a recap of its summary, then the document-by-document list.

The detailed statement combines two sources of purchase documents, each with its net / VAT / gross amounts, the amount paid and the balance due.

From the detailed statement, the PDF icon generates a PDF supplier statement covering the summary and the list of documents — ideal for archiving or sending to the supplier.

The indicators derive from simple formulas, applied by currency and by year.

flowchart LR
  D[(Invoices + purchase delivery notes
currency · year)]:::st --> CA[Purchase turnover]:::p
  CA --> SD[Balance due]:::ko
  CA --> RG[Paid = Purchase turnover − Balance due]:::ok
  CA --> EC[Outstanding]:::am
  AV([Advances paid]):::pu --> D
  classDef p fill:#f3f1ff,stroke:#7366fe,color:#3b328f;
  classDef st fill:#F1F5F9,stroke:#475569,color:#1E293B;
  classDef ok fill:#D1FAE5,stroke:#10B981,color:#065F46;
  classDef am fill:#FEF3C7,stroke:#F59E0B,color:#92400E;
  classDef ko fill:#FEE2E2,stroke:#EF4444,color:#991B1B;
  classDef pu fill:#F6EFF9,stroke:#A020F0,color:#6b1a9c;